Accounts Receivable Executive

at Circuitronix, LLC
Location Gurgaon, Haryana, India
Date Posted 15/09/2018
Category Accounting
Job Type Full-time
Relevant Experience Required 2
Salary Not Disclosed
Address Gurgaon, Haryana


Job Responsibilities:

  • Receives and receipts cash items and third party payments; posts and reconciles payments to ledgers.
  • Reviews credit balances, refunds, adjustments, and claim denials; reconciles, corrects, and applies adjustments to billing records.
  • Balances daily batches and reports; prepares income reports and statistics; distributes reports. .
  • Ensures strict confidentiality of financial records.
  • Performs miscellaneous job-related duties as assigned.
  • Process invoices according to the shipment information and according to specific requirements of the customer.
  • Submit the invoices via Email or via regular mail according to customer requirements.
  • Process and post daily wire remittance deposits and check deposits to the appropriate customer account and invoices, ensuring reconciliation of the batch with customer payment details.
  • Prepare weekly accounts receivable aging report, comments of collection status, analyse of days sales outstanding and credit insurance coverage.
  • Issue credit memos according to the RMA and DC procedure.
  • Interface with customer service, sales organizations and senior level management in communicating and resolving issues.
  • Analyze customer accounts for any skipped or partial payments, or customer errors.
  • Contact customers immediately to resolve any remittance discrepancies and work with logistics and sales to resolve those issues on a timely basis.
  • Conduct a monthly invoice reconciliation to ensure all shipments are invoiced properly.
  • Enter and maintain description codes for customer deductions and discrepancies to facilitate AR analysis and follow-up. Contact customers to collect past due amounts. Identify any reasons for non-payment and develop plans with supervisor on how to resolve. Document results of contacts.
  • Track and follow-up on customer commitments.
  • Handle customer receivable inquiries.
  • Flag and communicate any invoicing or credit memo errors identified when applying remittances.
  • Analyze deductions and credits in customer accounts, identifying items to net, items to follow-up with customer, and items requiring potential write-off
  • Escalate unresolved issues, tracking to final resolution.
  • Communicates and follows up with internal departments to resolve issues and determine methods for expediting problem payments.
  • Maintains and administers accounts payable databases; analyzes and manipulates data and prepares standard and ad hoc reports as required.
  • Will be responsible for additional tasks as assigned by reporting manager


  • Degree in accounting discipline required
  • Knowledge of accounts receivable
  • Knowledge of general accounting procedures
  • Minimum experience accounts receivable and general accounting experience
  • Excellent communication skills
  • Must be proficient in Microsoft Office suite
  • Experience with Netsuite preferred, not necessary
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